How often should I run inspections?

Safety-critical areas should be inspected at least monthly; high-traffic facilities weekly; and regulated assets per your jurisdiction or OEM schedule. Many teams run quick daily walk-throughs plus a deeper monthly audit.

What should my inspection checklist include?

Core sections: safety (egress, signage), life-safety systems, housekeeping, equipment status, environmental concerns (leaks, spills), and compliance items specific to your industry.

How do I document issues effectively?

Record location, severity, category, a concise description, and attach photos. Assign an owner and due date at the time of inspection to avoid follow-up gaps.

How do I share inspection reports?

Use a standardized export (PDF or link) that summarizes pass/fail items, open actions, and deadlines. Share with managers, safety officers, and clients as needed.

Rental Inspection Checklist

Hand drawn image a window that's badly damaged

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Does this sound familiar?

📋

Inconsistent Checks

Different Inspectors, different results—gaps appear in critical areas.

⚠️

Missed Hazards

Small issues go unnoticed until they become safety incidents or fines.

🔍

No Evidence Trail

Photos, notes, and owners are scattered across emails and spreadsheets.

⏳

Slow Follow-Up

Corrective actions stall because nobody knows who’s on the hook.

How LoopyList Streamlines Inspections

Guided Walkthrough

Pre-built sections keep inspectors moving in a consistent, auditable order.

Evidence on the Spot

Capture notes and photos; categorize by severity and type in seconds.

Assignments & Due Dates

Create corrective actions to maintenance teams, add deadlines -no more lost tasks!

Shareable Reports

One-click summaries for managers, safety officers, and clients.

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The Results

✅

Consistent Coverage

Every zone, every time—no skipped steps or missing items.

📊

Better Compliance

Clear records and photos keep auditors and clients confident.

🛠️

Faster Fixes

Follow-up tasks routed to owners with due dates and reminders.

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Modify the text on the left / To get the checklist on the right

Frequently Asked Questions

Run quick walk-throughs weekly or monthly depending on risk, plus deeper audits quarterly. Regulated assets should follow OEM or governing body schedules.

Zones (exterior, common areas, equipment rooms), life-safety items (egress, extinguishers), housekeeping, equipment status, and any industry compliance items.

Capture a short description, severity, category, location, and photos. Assign an owner and due date immediately to avoid follow-up gaps.

Export a summary or share a link that lists pass/fail items, open actions, owners, due dates, and attached evidence for stakeholders.

Facility Inspection Checklist (Standardized Walkthrough) Address| City| State| # EXTERIOR / ENTRY Exterior / Entry Entrances, walkways, signage, lighting; note tripping hazards or damage. [Inspector] # COMMON AREAS Common Areas Floors, handrails, emergency lighting, exit signage; ensure clear egress. [Inspector] # LIFE-SAFETY SYSTEMS Life Safety Systems Fire extinguishers tagged/current; alarms, sprinklers, AEDs visible and accessible. [Inspector] # EQUIPMENT & ROOMS Equipment and Rooms Mechanical/HVAC rooms clean; no obstructions; filters and service dates current. [Inspector] # HOUSEKEEPING / ENVIRONMENT Upkeep Spills/leaks addressed; waste stored properly; MSDS access as required. [Inspector] # ISSUES & FOLLOW-UP Issues Document findings with photos; assign owner and due date; set priority. [Inspector]

Ready to use this with your team?