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Wedding Planning Checklist
Does this sound familiar?
⏰
So Many Deadlines
Deposits, RSVPs, fittings, tastings—everything has a date and they all collide at once.
🗂️
Details Everywhere
Guest list in one place, payments in another, vendor emails buried in a thread.
🧾
Budget Creep
Little add-ons stack up—suddenly you’re over budget with weeks to go.
📅
Timeline Confusion
No single schedule for when vendors arrive or where the wedding party should be.
✉️
RSVP Mayhem
Missing addresses, late replies, and last-minute plus-ones—sound familiar?
🎊
Day-Of Stress
People asking questions every five minutes because the plan isn’t clear.
This wedding planning template organizes budget, venue, vendors, invitations, timeline, and day-of tasks into a simple, shareable checklist so everyone stays aligned.
How LoopyList Simplifies Wedding Planning
1
Complete Checklist
Start from a ready-made plan and customize to your style and timeline.
2
Share & Assign
Give tasks to partners, family, or your planner with automatic reminders.
3
Track Progress
See what’s done, what’s next, and where you’re waiting on someone.
4
Stay On Budget
Keep deposits, contracts, and final payments organized in one place.
The Results
✨
Less Stress
Everyone sees the plan—fewer DMs and last-minute scrambles.
💝
On-Budget
See spend at a glance and avoid surprise add-ons.
📷
Smoother Day-Of
Vendors and wedding party know exactly where to be, and when.
🎉
Enjoy the Moment
Checklists handle the chaos so you can focus on the celebration.
Trusted by Busy Couples
“LoopyList kept our planning organized and our day totally calm. Everyone had their tasks, and we actually got to enjoy it.”
— A Happy Couple
This wedding checklist keeps everything in one clear plan—budget, venue, vendors, invites, timeline, and day-of tasks—so nothing gets missed.
Start with this Checklist
Modify the text on the left / To get the checklist on the right
Frequently Asked Questions
Wedding planning checklist FAQ covering when to start, which vendors to book first, staying on budget, and customizing this wedding template.
Many couples start 9–12 months out. If your timeline is shorter, book the venue and core vendors first, then batch the remaining tasks.
Venue, planner/coordinator (if using one), photographer, catering, and music/entertainment typically go first.
Align on priorities, set caps per category, track deposits and due dates, and keep a 5–10% buffer for surprises.
Absolutely—add or remove tasks, assign roles to family or your planner, and set reminders. Make it your own.
Checklist Tasks
- Set budget & priorities
Align on total budget and must-haves.
- Choose venue & date
Tour venues and lock a date with deposit.
- Book core vendors
Planner, photographer, catering, music.
- Guest list & invitations
Collect addresses, send invites, track RSVPs.
- Attire & rings
Fittings, alterations, and ring sizing/insurance.
- Decor & rentals
Florals, linens, signage, seating, lighting.
- Menu & cake tasting
Finalize menu, cake, and counts.
- Day-of timeline
Coordinate ceremony/reception schedule.
- Transportation & lodging
Reserve rooms and vendor travel if needed.
- Confirm details & payments
Final counts, seating chart, invoices, tips.
- Day-of kit & roles
Emergency kit and who handles what.
Wedding Planning Checklist
# Couple & Event Info
Partner 1 Name*|
Partner 2 Name*|
Target Date*|
Estimated Budget*|
Guest Count Target|
Set budget & priorities
Align on total budget, must-haves, and nice-to-haves. Track categories and leave a buffer.
[Couple]
Choose venue & date
Research venues, tour options, compare packages, and lock a date with a contract and deposit.
[Couple]
Book core vendors
Secure planner/coordinator (optional), photographer, catering, and music/entertainment.
[Couple]
Guest list & invitations
Collect addresses, send save-the-dates/invitations, and track RSVPs and meal selections.
[Couple]
Attire & rings
Schedule fittings and alterations; confirm ring sizing, engraving, and insurance.
[Couple]
Decor & rentals
Decide florals, linens, signage, lighting, and any special rentals (arch, chairs).
[Couple]
Menu & cake tasting
Confirm menu, cake design, dietary needs, and final counts with catering/bakery.
[Couple]
Day-of timeline
Draft ceremony/reception timeline, vendor arrivals, photos, and speeches.
[Planner]
Transportation & lodging
Block hotel rooms, arrange shuttle/transport, and share details with guests.
[Planner]
Confirm details & payments
Share final headcount, seating chart, and pay invoices/tips before the event.
[Couple]
Day-of kit & roles
Prep emergency kit (tape, pins, meds) and assign who handles gifts, cleanup, and cues.
[Planner]